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SCC Agenda 10-13-20

SCC Agenda Peruvian Park Elementary October 13th, 2020
  1. Call to Order
    1. Appointment of Secretary
 
  1. Discussion Items
    1. SCC Training Reminder
    2. Data – Achievement Coach
    3. Continued Learning Friday
    4. New building updates
      1. Exterior plan for student safety
      2. Playground area
    5. Move to Crescent
    6. Blending Online and In-Person || One School
    7. School Safety Plan
    8. Digital Citizenship
    9. Budget Review
 
  1. Adjourn
    1. Next meeting Nov. 10th

July 1, 2020 Virtual Meeting Minutes

Attendance

Faculty:
Leslie Jewkes – Principal
Annette Marchant – Teacher

Parents:
Heather Watson – Chair
Melinda Bezdjian
Jenn Crane
Karina Park
Irina Stoddard
Tami Yamane
Emily Tippetts – PTA President

Agenda Items:

E-mailed/referenced documents: Peruvian Park re-opening plan, Harvard Healthy Buildings Program Schools for Health, School Opening Planning Requirements and Recommendations for K-12, SCC and PTA reopening concerns google doc. 

  1. 1. Governor’s office and USBE issued guidelines for individual plans to safely reopen schools to in-person learning in fall 2020 
    1. a. CSD plan at this time is to move forward with all kids going back to school.
    2. b. Faculty and staff are planning for guidelines and procedures to keep everyone safe.
    3. c. Parents will have the option to do online school facilitated and administered through the district, not Peruvian teachers.  
    4. 2. Plan for reopening- Overview
    5. a. District guideline, masks are highly encouraged but not required- district will provide masks for those who want one but don’t have one.
    6. b. Faculty and staff are considering risks and developing procedures to mitigate those risks based on state and CDC guidelines
    7. c. Consulting other sources such as Harvard Healthy Buildings
    8. d. Plan needs to be sent to district by August 1st 
    9. e. School Board meeting June 30th was trying to set out guidelines and planning requirements for schools. They will meet again July 14 with more direction.
    10. 3. Peruvian Park Plan
    11. a. Arrival and departure- 
      1. i. Clearly designated areas for children to wait for school to start and wait for rides to maintain social distance. (waiting areas will be marked with colored dots/zip ties).
      2. ii. Entrances and exits will be monitored and classrooms will enter/exit building separately.
      3. iii. Late students will enter office to check in without parents- parents will be asked to call/write a note/send an e-mail. 
      4. iv. Children taking buses will leave a few minutes earlier than usual.
      5. v. After school, children still waiting for pick-up will wait inside the main doors on designated spots marked to allow for social distancing.
      6. vi. Kindergarten students-teachers will work with individual families to ensure safe drop off and pick up.
    12. b. Mealtimes:
      1. i. Students will always sit with their own classmates.  Classes will not be allowed to intermingle during meals.
        1. 1. Classes will have assigned tables
        2. 2. Tables will be sanitized after each class exits.
      2. ii. Discussion took place as to whether students should have assigned seating at mealtimes.  
        1. 1. Will be left up to teacher discretion.
        2. 2. Choosing who to sit by at lunch could be used as a reward for positive healthy behavior/following guidelines.
        3. 3. Would allow for easier contact tracing if necessary.
        4. 4. Students may not like having to sit in assigned seats/ not sitting by their friends.
        5. 5. Breakfast- students will sit with siblings, social distancing required whenever possible.
      3. iii. Possibly need to determine a designated area for personal items/ extra space for home lunch containers.
    13. c. Classrooms
      1. i. Attempts will be made to distance student desks 6 ft apart, although ability to achieve this may be constrained due to the size of the classrooms.
      2. ii. Desks will face forward-may need to remove rugs to make more space.
      3. iii. Children will sanitize hands before entering the classroom.
      4. iv. Masks are encouraged but not required per district guidance.
      5. v. Individual school supplies will be provided for each child-no sharing unless something can be disinfected,
      6. vi. No individual use of drinking fountains- children will use water bottles
        1. 1. Designated area for water bottle storage?
        2. 2. PTA may be able to find donations of water bottles like at Field Day last year.
      7. vii. Possibly use command strips or some other method to enable students to hang their masks from their desks when not in use.
      8. viii. Rug time/morning meeting will be less than 15 minutes.  (general guideline is less than 6ft apart for 15 minutes or less).
      9. ix. Devices in the classroom will be assigned to individual students and sanitized daily.
      10. x. Children (especially early grades) will be encouraged to become familiar with technology resources right away in case school at home is necessary.
    14. d. Restrooms
      1. i. Cleaned/disinfected several times throughout the day.
      2. ii. Designated classroom bathroom times will be in place
        1. 1. If student has emergency, exceptions are allowed
        2. 2. Teachers will create plans for bathroom time.
    15. e. Recess
      1. i. Encouraging children to be socially distant during outside play time
        1. 1. Separation by classroom would require a significant amount of supervision to ensure classes do not intermingle.
        2. 2. Possibly designate areas of the playground to rotate daily for individual class usage.
        3. 3. Recess times will be adjusted so that grades do not overlap.
        4. 4. Separation by class will allow for easier contact tracing.
    16. f. Assemblies/group activities
      1. i. No assemblies are scheduled at this time
      2. ii. There will be a possibility for virtual assemblies/presentations in the future.
      3. iii. Group activities such as book fair, choir and chess club will be cancelled.  
      4. iv. SCC was in support of orchestra being allowed to resume if social distancing guidelines are upheld.  (Orchestra is a small group of students, no wind instruments, no singing).
      5. v. Back to school/virtual Panthers and Popsicles for students and parents to meet teachers.  
    17. g. Office phone usage
      1. i. Students will not be allowed to use the office phone; adults will make calls on student’s behalf. 
    18. h. Sick room
      1. i. One area will be designated for students with ‘covid like’ symptoms, and another area will be designated for other situations (i.e., broken bones, meds distribution, etc).
    19. i. Volunteers/visitors
      1. i. No outside visitors will be allowed
      2. ii. Volunteers for special purposes only- will be evaluated by teacher need on a case by case basis. Would be required to wear a mask and follow all safety protocols.
        1. 1. SCC members all felt very strongly that volunteers and visitors pose an unnecessary risk to students, faculty, and staff.
        2. 2. SCC members supported unanimously that volunteers and visitors should be avoided whenever possible in order to prioritize the safety of students, faculty and staff.
        3. 4. Other concerns:
    20. a. Will there be a way for parents to know the infection rate at Peruvian Park
    21. b. Best ways to protect children’s privacy/ prevent shaming.
    22. c. Guidelines for when children/classrooms are sent home due to quarantine requirements? Siblings will miss school too- what resources will be available to them when the rest of their classmates remain at school?
    1. 5. Electronic Vote 7/26/20 
    2. a. Revision of Repopulating Plan: Addition of “Students will be dismissed from the cafeteria by 8:10 and will exit only through the north door to line up with their classes. Yes 6: No 0
    1. 6. Electronic Vote 8/6/20 
    2. a. Revision of Repopulating Plan: Delete to align with new guidelines, “Students will wear face coverings when physical distancing is not possible or when engaged in contact longer than 15 minutes within 6 feet. Command strips will be placed on desks to hang masks when not being worn”. Replace with, “Students will wear face coverings inside the building.  Teachers will embed outside masks breaks with physical distancing into the day.” Yes 8, No 0
    3. b. Discussion from November 2018 meeting to move $2000 from cell tower fund to principal fund lacked official vote. SCC vote on that action: Yes 8 No 0

February 11, 2020 Minutes

Attendance

Faculty:
Leslie Jewkes – Principal
Annette Marchant – Teacher

Parents:
Heather Watson – Chair
Melinda Bezdjian
Jenn Crane
Heather McEntire
Karine Park
Irina Stoddard
Tami Yamane

Agena Items

  1. Approval of January minutes
    1. Jewkes moved to approve January minutes as-is.
    2. McEntire seconded the motion.
    3. All in favor to approve- motion passed
  2. TSSP/CSIP are combined now
    1. Now called TSSP.
    2. Budget is around where it was expected to be at this time of year.
    3. Projections are currently being worked on- will report back next month with those numbers.
    4. May need addendums for excess in budget.
    5. Plans are measuring two very different things- growth component not effective in both plans.
      1. Growth goals are state goals based on Acadience testing scores.
        1. State and district expect 60% growth goal per classroom.
        2. Peruvian Park’s plan seeks 80% growth.
          1. Students are judged individually against other students who started in the same spot as them.
          2. Grade averages: % typical or above growth
            1. K- 76%
            2. 1st 90%
  • 2nd 72%
  1. 3rd 81%
  2. 4th/5th –Acadience test is not required for all students above 3rd grade- only those whose test scores require additional testing-
    1. 4th 75%
    2. 5th 74%
  3. RISE- 69% growth goal
    1. Jewkes suggested SCC begin basing RISE goals on a growth- based scale in the future.
    2. Last year 5th made growth, other grades dropped a point or two.
    3. 4th grade SALTA was 94%
    4. 5th SALTA 100%
    5. Highly proficient marks last year were 84% and 73%.
    6. SALTA wants to leave it as a percent proficient or above, not growth based.
    7. Math
      1. Beginning of year 85%
        1. K 75%-85%
        2. 1st 57%-72%
        3. 2nd 65%-68%
        4. 3rd 48%-80%
        5. 4th 63%-74%
        6. 5th 69%-84%
      2. The above numbers include neighborhood class scores only.
  • SALTA classes are all in 90% or above.
  1. RISE math (neighborhood) year to year
    1. 3rd 87%-69%
    2. 4th 65%-68%
    3. 5th 51%-64%
    4. SALTA-
      1. SALTA classes vary with proficiency in reading/math.
      2. Wanted to leave at limit not growth goal- difficult to compare.
    5. Science
      1. Curriculum changing next year
    6. DRAFT plan
      1. TSSP Language Arts Goals
        1. Keep typical growth measure for k-3 Acadience.
        2. Suggested changing from proficiency to growth goal- 3% growth for 3-5 grades on RISE.
  • Reading Inventory
    1. SALTA expected to be at advanced level.
    2. Measured as percentage of kids at advanced level (lexile)..
  1. 3-5 SALTA RISE Language Arts keep the same as percent proficient.
  1. TSSP Math Goals
    1. K-5 math composite, leave same.
    2. 3-5 RISE math change to growth goal of 3%.
    3. 3-5 SALTA RISE goal of 100% proficient.
  2. School Climate/Social Emotional Supports
    1. Paid for extra hours for behavioral aide this year.
    2. Will move budget funds for social emotional support aide into TSSP.
  3. General budget
    1. SALTA
      1. Non-fiction material purchased for SALTA- requested by teachers to stay the same. (Gives option to provide different levels of reading based on proficiency)
      2. Subs for SALTA $1700.
      3. instructional assistant for SALTA
      4. 5th grade likely will not need a class size reduction assistant for next year.
    2. Classroom reduction aide- 17 hour position- change from $7500-$8000
      1. Class reduction aides next year with TSSP funds.
      2. 4th grade will have larger classrooms- may need class size reduction aides in 4th grade as well.
      3. Potential need for 4 assistants next year.
  • Technology
    1. Need to add to current inventory.
    2. Need to replace some inventory that is outdated.
    3. Exact needs and numbers will be determined soon.
    4. Can add technology spending into land trust plan.
    5. Teachers want to maintain use of Reading Plus – usage is being monitored and tracked- will follow up with pricing.
  1. After projections- if anything left in the budget Ms. Jewkes will let SCC board members know.
  2. SCC cannot vote on a plan until BLT has submitted their suggestions and plan is finalized.
  1. Any additional suggestions:
    1. SCC values spending on items with positive teacher feedback- Reading plus, etc.
    2. Maybe get priority rankings from teachers in case funds for next year are insufficient for all desired expenditures.
  2. LAND TRUST
    1. Language Arts Goals:
      1. Acadience 1-3rd Use pathways growth goal instead of benchmark to assess the 80% goal– looking for ‘typical or above’ (80% would move to growth goal rather than benchmark)
      2. 4-5th RI 75% will be at proficient –(benchmark) not using a pathways to growth goal on this.
    2. MTSS- Assistants: keep reading and math assistants budget items as is.
    3. Technology- will need to replace approximately two Chromebook carts.
    4. Substitutes, supplies and materials- no change
    5. Math Composite Acadience 2- no change
    6. Action plan steps- no change
  3. Thermal issues electronics- no change
  4. Update from PTA President Heather McEntire
    1. Final spell-a-thon total- up from previous years. $23,651.
    2. The board commended PTA on a great fundraiser. It is a very successful fundraiser with a lot of parent and community support without having to sell items.
  5. Council member terms and elections
    1. People have expressed desire to be on the council.
      1. Possibility to have votes for board positions in the future election.
      2. Next meeting- figure out who will be up for re-election.
    2. New building updates
      1. Architects came to discuss new school design- Architect Firm is NJRA
      2. Adequate pick up and drop off space-
        1. Separating busses from cars.
        2. One designated area in front of school.
  • Sidewalk added from street side toward school.
  1. Added walkway to walk from Hill Haven to rear of school.
  1. SCC needs to advocate for crosswalk/sidewalk west 8425 S.
  2. Will tour Midvalley with SCC and PTA president when it is walk through ready.
  3. Later will do a staff/SCC walkthrough.
  4. School is being designed for 750 student capacity with 25 students per class.
  5. Room for supplemental Kindergarten- current plan has space for 6 kindergartens.
  6. Counseling center with dedicated safe space.
  7. Need way for kids to use restroom during recess without disturbing classes in session- use outside door in area for PE equipment.
  8. Available exit to recess straight out of cafeteria.
  9. Square footage is around 900 due to building codes/exit requirements.
  10. More staircases in case of emergency?
  1. Meeting Adjourned

January 15, 2020 Minutes Follow-up

Attendance

Faculty:
Leslie Jewkes – Principal
Annette Marchant – Teacher

Parents:
Heather Watson – Chair
Melinda Bezdjian
Heather McEntire
Karina Park
Irina Stoddard
Ali Woodward
Tami Yamane

Visitor:
Alissa Garr

Agenda Items

  1. New building comments
    a. Double or triple the size of classrooms
    b. Larger common spaces
  2. Next month to do- 
    a. TSSA
    b. Land trust plan
  3. Budget
    a. We may be over with allowed carry over monies.
    b. Full projection of carry-over will be available at the end of this month.
    c. Technology needs for future
    1. i.Peruvian Park has had instances of ‘Technology thermal issues’.
    2. ii. Pulled 1.5 tech carts out of operation.
    3. iii. May need 2nd grade 1:1 tech available before move to Crescent.
      1. 1. Second only has 2 carts
      2. 2. Need more if we don’t have a computer lab.
    4. iv. First graders need access to Chromebooks to learn computer skills as part of core standard.
    5. d. Consider change to Erica Haugen behavioral assistant position full time/ benefitted position.
      1. i. It will be the difference of benefits around $7000/year to be added as part of social emotional plan
    1. e. Consider additional recess supervisors for while at crescent
    2. 4. SCC Vote: Should recesses be separate from Edgemont at Crescent site?
    3. a. Unanimous, all in favor of separate recess.
    4. b. Ms. Jewkes will communicate this to Edgemont Principal/ School Board members.
    5. 5. Possibility of temporary fence to keep students from Peruvian Park and Edgemont separated. This is necessary to provide appropriate supervision during recess. 
    6. a. Fencing around side of cafeteria.
    7. b. Fencing by K play area.
    8. 6. Tour planned with representative from SCC and PTA focused on identifying and alleviating any safety issues.
    9. 7. Lunchroom overlap?
    10. a. 1-3 graders done with lunch before Edgemont starts their lunch times.
    11. b. May have to adjust schedules a little bit.
    12. c. Possibility to plan SCC meeting on site to help problem solve
      1. i. Go through schedule focus on safety
      2. ii. Drinking fountains?
      3. iii. Classrooms do not have sinks
      4. iv. Need water filling stations for water bottles
      5. 8. Maintaining student enrollment throughout construction is a priority 
    13. a. Do something to encourage student retention during construction/move
      1. i. Emphasize Peruvian Park as a ‘family’
    14. b. Ideas-April meeting, new building month, focus on campaign and marketing
    15. c. Encourage staff and students through campaign
    16. d. Start at panthers and popsicles – brand/slogan?
    17. 9. SCC will walk through new Midvalley building as soon as possible- built by same Architect slated to build new Peruvian Park school.
    18. 10. Board member attendance at SCC meetings is important.
    19. 11. Members not in attendance- 
    20. a. miss 3 or more meetings without relevant excuse
    21. b. Invited to submit resignation
    22. c. Open spot can be filled or can wait for elections.
    23. 12. BLT team leads have been asked to maintain their positions through the move.
    24. 13. Dr. Francis- new teacher for 3rd grade
    25. 14. Ms. Jewkes submitted digital safety plan
    26. a. #1 concern lack of sidewalks Mesa and 8425 S.
    27. b. Also bus stops, cross walks
    28. 15. Next meeting 
    29. a. Next meeting changed to February 11th.
    30. b. Change approved via email by members: Marchant, Park, Stoddard, Watson, Jewkes, Woodward, Bezdjian

January 15, 2020 Minutes

Attendance

Faculty:
Leslie Jewkes – Principal
Annette Marchant – Teacher

Guests: Members of the public, Members of the school board:
Superintendant Brisco
Mr. Leon Wilcox, CFO

Peruvian Park school board member:
Mr. Steve Wrigley

Parents:
Heather Watson – Chair
Melinda Bezdjian – Parent
Heather McEntire – Parent
Karina Park – Parent
Irina Stoddard – Parent
Ali Woodward – Parent

 

Agenda Items

  1. Introduction: Ms. Jewkes
    a. After the bond passed approving new school construction, beginning stages of planning were implemented including the consideration of architects, and touring local recently constructed schools.
    b. In order to preserve the utmost safety for students, the decision was made to move Peruvian Park Elementary to an alternative site while the new school is built.
    ii. For neighborhood kids – Bus stops will be planned every 3-5 miles.
    iii. SALTA- map out student addresses, try to figure out a few points for bus pickups for students located farther away from Peruvian site.
    iv. Need to coordinate with bell times
    1. 1. Might stagger starting times with Edgemont to avoid mass amounts of parents and students at drop-off and pick up. Discussion: Superintendent Briscoe      
      a. Due to skyrocketing costs, it was feared that the new school construction project was going to have to be extended. 
      b. The Board decided to vote to approve construction of the last two elementary schools at the December 2019 Board meeting. 
      c. It will take approximately 1.5 yrs. to plan for new school construction.
      d. The Board cannot approve new site or make any changes until 120 days after announcement to tear down the school.
      e. In April 2020, the board can approve teardown and new build for Peruvian Park, Edgemont, and Union Middle School.
      f. The 2020-21 school year will be completed entirely at current location of Peruvian Park Elementary.
      g. Parents and teachers will have input into planning the new building:
              i. Rendered drawings will be made available
              ii. Planning will go through the fall of 2021
              iii. Bids will be taken, board will approve
      h. Timeline for Construction 2021-22
               i. Teachers and school staff will be packing up in the spring 2021
              ii. The Building will be torn down in Summer 2021.
              iii. New building construction will begin in Fall 2022.
              iv. School year 2021-22 will be completed at the Crescent site in Sandy: 11150 Green Ridge Dr.
              v. School year 2022-23 will be completed at New Peruvian Park Elementary (built on current lot site).
      i. Recommendation from the board
               i. Belleview will stay on site during construction of new school on a different site.
               ii. Peruvian Park Elementary and Edgemont Elementary will be in the Crescent building together during construction of both new schools.
                   1. Need for temporary school site for Peruvian that is big enough to fit 800+ students.
                   2. Core spaces at Crescent are very large- gym, theater, cafeteria
                  3. Considerations will be made for playground equipment.
                 4. Each school will have its own front office space and student classroom spaces.
                 5. All Peruvian Park students will be bussed to new Crescent site.
                      a. Already working with transportation department to develop plan for getting students to and from Crescent school.
                      b. Board has begun purchasing additional new busses.
                      c. Board will collaborate with parents and Peruvian administration to determine best locations for pickup/drop-off sites to bus all students to Crescent site.
                 6. The goal is for parents know exactly where and when kids will be picked up for busses by Fall 2021.
                7. It would be ideal to arrange for volunteers at bus pickup and drop-off sites to help kids who are unfamiliar will taking the bus.
                8. Similar bussing arrangements were used to bus kids from Midvale Middle School to Crescent during the construction of their school.
                       a. Enrollment and attendance went up for those two years
      3. Meeting open to questions from the community:
           a. Where will kids bussed to/ from Midvale Middle School for the SALTA program be dropped off?
                  i. Not certain yet but it’s under consideration.
                  ii. Will make accommodations to best of ability- possibly work with parents to figure out pick-ups.
           b. Is there a communication plan for transportation arrangements and how parents can give feedback?
                 i. Transportation director will take point on developing the plan
                 ii. Feb/March of 2021 is when new bus stops for Crescent will be planned.
                    1. Parent meetings and other communications (email, etc.) will take place. 
                    2. Currently, cannot plan specific stops- exact student enrollment numbers from Feb/March 2021 are necessary for making plans.
      iii. Currently, Looking at addresses of currently enrolled students in grades 1-3

                      1. These are the students who will be affected with the move.
                      2. Communicating with those parents to consider specific needs.

      iv. Mid-day bus for kinder will be provided
      v. An Open House/ tour of the facility for students and parents will be arranged before the 2022 school year at Crescent site.
      vi. Possibly have a run through with the busses for students
      C.    Do parents have the option to drive students directly to the Crescent school site?
             i. Parents will have the option to pick up and drop off their students directly
             ii. For neighborhood kids-Bus stops will be planned every .3-.5 miles.
      iii. SALTA – map out student addresses, try to figure out a few points for bus pickups for students located farther away from Peruvian site.
      iv.     Need to coordinate with bell times
      iv.      Need to coordinate with bell times 
      d. Still permit SALTA siblings
       i. Yes, no change.
      e. New building plan?
      1. i. Handout- Peruvian Park Preliminary Site/Building Plan.
      2. ii. New building will be built on same location as current building.
      3. iii. Will be two-story building.
        1. 1. More cost effective to build larger school up than out.
          2. Safety- second story limits access points to building.
          iv. Busses will have separate drop-off/pick-up site from cars.
          v. Lots of natural light
      1. f. Is the presented timeline certain?
        1. i. Yes- being proactive, timeline is reliable.
        2. ii. It takes approximately 15 months to build an elementary school.
        3. iii. Contingency plan- stay at Crescent site as long as necessary.
      2. g. New crescent building details?
        1. i. Classrooms will still be grouped in pods.
        2. ii. Bathrooms will be separated by school and grouped within grade levels.
        3. iii. Gymnasium is big with curtain that drops down in the middle.
        4. iv. Remember- Our school Peruvian Park is the ‘people not the building’.
        5. v. Large classrooms
        6. vi. Choir room will be available for music classes.
        7. vii. Art room will be available for art classes.
        8. viii. Play area for younger kids- to be determined
        9. ix. PTA will help create atmosphere that feels like an elementary school
        10. x. SCC and PTA will be highly involved in move to new school.
        11. xi. All parents are welcome to attend monthly SCC meetings.
        12. xii. Ms. Jewkes will communicate all pertinent information in the weekly parent emails.
      3. h. Newly constructed school details- so far?
        1. i. Classrooms will be large.
        2. ii. Wide open common spaces.
        3. iii. Lots of sky lights and natural light windows.
        4. iv. District has been open and involving Ms. Jewkes regarding plans for new building.
        5. v. Currently, any questions can be communicated to Ms. Jewkes.
      4. i. What type of earthquake and other safety precautions?
        1. i. Current earthquake standards and codes will be met.
        2. ii. Training, communication is always taking place and safety is always the priority.
      5. j. Communication between after school programs?
        1. i. Tbd
      6. k. Next steps?
        1. i. Principal will communicate any and all necessary information.
        2. ii. Principal and teachers will get more information and make more plans regarding potential schedule, classroom move, and set up.
        3. iii. Will work heavily throughout the summer months.
        4. iv. Another parent meeting will take place next fall.
        5. v. Communication lines will remain open.
        6. vi. Before school ends in Spring of 2021 parents will be given all details for following school year.
        7. vii. Can communicate questions and concerns with SCC chair Heather Watson
          1. 1. Heather.watson@canyonsdistrict.org or 801-826-9136
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